Companies that use vehicles as the primary business enterprise apply fleet management to monitor production capacity, control costs, and compliance. Without an integrated fleet management system, all operations will be extremely difficult. In this article, we will explore Fleet management software, common functions, and how to put it into practice.
Chances are, if you’re in the transportation business, you’ve probably heard around artificial intelligence that the industry is making significant progress. And chances are, if you have a relatively small and large fleet under your wing, you wouldn’t have ignored such news as fleet management software.
What is fleet management software?
Fleet Management Software is an integrated system of modules that monitors all business operations, vehicle maintenance and fleet performance. With workflow automation, the system analyzes business, forwards decision making and outlines prospects.
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Today’s market is full of choices, so companies have to make a number of important decisions before using fleet management solutions. After explaining the demands and requirements, they need to know how to choose the right fleet management software. Options such as off-the-shelf and custom fleet management tools have their own advantages and disadvantages.
Best ways to take advantage of fleet management software
Fuel Performance Monitoring
One of your most important expenses as a fleet manager is fuel. It can cost up to 60% of operating costs, so you want to track fuel efficiency. Calculating these factors manually can be challenging, leaving room for error, but fleet management software has made it easy.
Using this software, you can track information about fuel costs and simultaneous information. You can then make the necessary adjustments to improve performance in your vehicle or driving patterns. Fuel economy can be affected by any of these factors, and fleet management software can help you narrow it down.
Another significant expense is car maintenance. As a fleet manager, you need to consider regular maintenance schedules and unexpected breakdowns for both of your vehicles. With the right fleet management software, you can reduce costs on both fronts.
Because these programs allow you to track the performance of a vehicle, when can you get a better picture of it when they need maintenance? You can use this data to schedule your repairs to work around. Can use they even automate scheduling by showing you the best time to prevent and restore while minimizing some time.
Every company is concerned with employee safety. But when vehicles are involved, you also have to consider the safety of other people on the road. The tracking capabilities of fleet management software enable you both to stay safe. Fleet management systems show you driving patterns for all your drivers. If any of them have dangerous habits, you will see for yourself. Once you know what needs to be improved, you can talk to your drivers about ways they can travel more safely.
Insurance and Maintenance
The most important part of improving safety measures is to protect the people on the road. But it also comes with some additional benefits. As fleet management software enhances security, it also improves your position with insurance companies. Maintenance of heavy duty trucks can burn a hole in the organization’s pocket. And if vehicles are not regularly inspected and repaired, maintenance costs continue to rise. However, even over-the-counter care is not as efficient and easy in the wallet. Attacking the balance is the key here, and fleet management software can help the manager.
If you have a business, chances are you’ve forgotten the idea of using smart, artificial intelligence-based fleet management systems that you think are too expensive, and This will only work if the fleet is large enough. If so, you will lose a ton of savings and other benefits. For better performance, it is best to go for new age fleet management. With cuts in time and fuel costs, such systems help keep your fleet in good working order and keep aggressive driving incidents at bay.
Locations & Routes
Beyond all physical tracking, advances in fleet technology have also helped improve overall communication. Here are some ways to help:
- Create automatic email and text message alerts or reports.
- Make sure drivers have the appropriate vehicles or mobile devices.
- Monitor any required technology integration, like GPS tracking.
- HR / People Management.
- Monitor driver’s licensing and drug testing.
- Find personnel issues and solutions.
- Approve driver’s time sheets and salaries.